MAJOR DUTIES AND RESPONSIBILITIES
- Provide strategic and operational support to the Director of Global Policy Impact, including preparation of briefings, coordination of priorities, and follow-up on key actions and decisions.
- Provide proactive calendar management, travel coordination and submission of expense reports for Director and cluster Heads, ensuring schedules run smoothly and logistics are efficiently organized.
- Facilitate internal coordination across the Global Policy Impact team, ensuring alignment of workplans, timelines, and deliverables across multiple workstreams.
- Supports team in the coordination of global policy fora
- Organize and support internal meetings, workshops, and retreats, including agenda development, logistics, documentation, and follow-up actions.
- Manage and maintain the team’s SharePoint site, ensuring shared resources and documentation are well-organized, accessible, and support effective collaboration.
- Build and update an internal SharePoint communications site to keep internal colleagues informed and aligned with key updates, priorities, and organizational developments.
- Support the development and monitoring of strategic plans, annual workplans, and internal reporting processes, ensuring alignment with departmental goals.
- Assist with budget tracking, procurement processes, contract management, and compliance with internal procedures.
PROFILE
Required Qualifications.
- University degree preferably in business administration
- At least 5-7 years’ relevant experience as a senior or executive assistant in an international environment.
Required Skills and Competencies.
- A flexible working style, absolute discretion and unfailing diplomacy.
- Excellent command of written and spoken English; other languages would be an advantage.
- Experience in designing and managing internal communication tools and asset
- Computer literate and numerate in Microsoft Office and Google Suite with additional ability to use online collaborative tools for communication, interactive presentations and digital whiteboards
- Experience of working in a multi-tasking and international environment.
- Ability to run multiple projects at the same time
- Independent self-starter.
- Precision and timeliness in completion of tasks and projects
- Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.
